The general meeting of a Danish ejerforening, step by step

Under Denmark's standard bylaws for owners' associations, the annual general meeting (generalforsamling) must be held within six months of the end of the financial year and called in writing with at least 4 and at most 8 weeks' notice (section 9 of the normalvedtægt). Proposals are due 3 weeks before, papers 1 week before, and the minutes within 4 weeks after.

The standard bylaws apply unless the association has validly adopted its own (section 5(2) of the Owner-Occupied Flats Act). If you own a flat in Denmark and live abroad, the notice will usually reach you by email, and the proxy rules below decide whether your vote counts.

Notice, agenda and proposals

With a calendar financial year, the meeting has to take place by the end of June. The notice must state time, place and agenda, and the accounts and budget must be available with it or at least a week before. The agenda has eleven fixed items, including the board's report, the accounts, the maintenance plan, proposals, the budget and board elections (section 9). To add an item, send your proposal to the board chair at least 3 weeks before the meeting (section 10). Nothing can be decided outside the agenda unless every owner is present and agrees, so "any other business" is for talk only. An extraordinary general meeting can be called at 2 weeks' notice, and owners holding a quarter of the shares or numbers can demand one on a specific subject (section 11).

Proxies and majorities

Your spouse or partner can vote for you, as can any adult or the board holding your written proxy. But one owner can cast only one proxy vote per ballot on behalf of another owner (section 12(2)).

Ordinary decisions, including the budget and elections, pass by simple majority of allocation shares (section 3). Bylaw changes, balcony and lift projects, sales of common property and limits on short-term letting need two thirds of all owners by both share and number (section 4). Because that counts every owner, not just those present, many proposals fail on turnout; if a proposal gets two thirds of those represented, a new extraordinary meeting within 8 weeks can pass it with two thirds of the votes cast, whatever the turnout (section 5). Selling larger plots of land needs nine tenths (section 6).

Minutes and digital meetings

The minutes record decisions and the main discussion, are signed by the chair of the meeting and the board chair, and must be available within 4 weeks (section 13). Write down the vote counts by share and by number; "adopted" alone is useless when someone later asks whether the two-thirds threshold was met.

All communication, including notices, proxies, proposals and minutes, may be sent by email (section 17). Owners must keep their email address up to date, and a notice sent to the last address given counts as received. The standard bylaws say nothing about online or hybrid participation in the meeting itself, so an association that wants it has to write it into its own bylaws first.

Put the deadlines in your calendar as soon as the date is set. For what the budget pays for, see fællesudgifter in a Danish ejerforening; for associations without an administrator, see self-managing a Danish ejerforening. Vecinly sends notices, proxies and minutes to every owner with a date stamp and in their own language; see our page on international owners' associations.

Updated September 2026. This article is general information and does not constitute legal advice.